Associate Coordinator, Document Control

About the role

Analog Devices is hiring an Associate Coordinator, Document Control, responsible for the technical documentation of procedures and practices. The role involves assessing records and data projects as directed, ensuring documents and records tracking operate properly, and keeping information accurate, secure and accessible. It works under immediate supervision and follows established guidelines.

Key responsibilities

• Accept and review submission files for the latest revision or version of documentation needed for each area or function.
• Distribute the latest documentation to all appropriate users on time and handle obsolete documents correctly.
• Maintain and update information in the Document Management System.
• Rout documents to approvers according to the Minimum Approval List and distribute them according to the Minimum Distribution List.
• Keep drawings, specifications and documents up to date and at the correct revision.
• Proofread documents for consistency of format and system concerns.
• Follow record retention policies, safeguard information and help end users retrieve data.

Required profile

• Bachelor's degree (any course) preferred.
• At least 2 years of experience in clerical or administrative functions.
• Knowledge of one sector of documents (Design, Fab, Assembly or Manufacturing).
• Ability to prioritize, manage time, multitask and troubleshoot as experience grows.
• Strong interpersonal, communication and customer service skills, as the role communicates with internal and external partners.
• Ability to follow instructions and work independently.

Required skills

• Proficiency in MS Office applications.
• Document control and document management system maintenance.

The position requires no travel and follows a crewing schedule in the Philippines. Access to technical data may require export licensing review, so non-US citizens and permanent residents may need to undergo that process. Analog Devices is an equal opportunity employer.