Assistant Property Coordinator (HOA Operations) - Freelance, Remote

About the role

A client in the community association and property management space supports homeowners' associations (HOAs) with board relations, meetings, elections and administrative coordination. It needs an assertive, highly organized Assistant Property Coordinator to act as a primary point of contact for several HOA boards, lead meetings and follow up on decisions and deadlines with minimal supervision. The position is remote, part-time and paid $7 per hour.

Key responsibilities

• Serve as the main contact for assigned HOA boards, manage board communications and keep professional relationships going
• Plan and run board meetings: schedule them, prepare agendas, distribute materials, lead discussions and document decisions and action items
• Follow up with board members and stakeholders so that agreed actions are completed
• Coordinate HOA elections from preparation through completion, handling notices, ballots, timelines and results
• Monitor open tasks and deadlines across multiple HOAs and escalate matters needing approval or specialist guidance

Required profile

• Comfortable leading meetings and communicating directly with board members, including addressing disagreement
• Ability to manage competing responsibilities, chase deadlines and work independently
• Proactive, solution-oriented approach; experience in HOA or property management is a plus
• Home office setup: computer with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor, 40MBPS internet, headset with noise-cancelling mic and webcam, backup computer and internet, quiet workspace

Required skills

• Strong spoken English, clear and confident in meetings with U.S. homeowners and board members
• Experience coordinating or administering elections (notices, ballots, timelines, results)
• Assertive communication and strong follow-through

Hours: 20 hours per week, Monday to Friday, 10am to 2pm US time. No benefits package included.