Administrative Assistant (Teleradiology) - Manila

About the role

IOM is looking for an Administrative Assistant for its Teleradiology and Quality Control Centre in Manila, under the supervision of the Senior Global Radiology Coordinator and the direct supervision of the Senior Teleradiology Administrative Assistant. The post provides efficient administrative support to the Global Administrative Centre in Manila, working with international radiology staff and technical teams.

Key responsibilities

• Facilitate the timely completion of administrative work such as procurement and human resources, coordinate with units and carry out housekeeping.
• Take part in radiology-related reports, data analyses and surveys, and help compile monthly, quarterly and yearly Teleradiology activity reports and edit other centre materials.
• Prepare monthly invoices for billing non-IOM clinics and requests for payment for consultant radiologists, and follow up on timely billing and payments.
• Update the Teleradiology webpage with current events, guidelines, SOPs and manuals, and keep records of documents, contracts, licenses, invoices and receipts, including expiry dates and renewals.
• Assist new staff with orientation, account creation, office equipment and security training.
• Organise logistics for events, training workshops, staff travel, meetings, high-level visitors and team-building activities.
• Support the Teleradiology workflow, such as checking chest X-ray bio-data, uploading images to the eMedical system and preparing daily summaries.
• Provide support on weekends and holidays and act as a standby focal person on rotation.

Required profile

• Bachelor's degree in Business Administration, Finance, Accounting, Social Science, Communication or a related field, with three years of relevant experience, preferably in administration; or a high school degree with five years of experience.
• Experience handling administrative and financial matters, project tracking and record keeping, and writing reports.
• Use of office software packages and knowledge of spreadsheets and data analysis.
• Knowledge of the IOM Teleradiology workflow and experience in international organisations are advantages.

Required skills

• Good verbal and written communication, attention to detail and interpersonal skills.
• Excellent use of Microsoft Office and other software.
• Problem-solving and critical thinking skills are an advantage.

Applicants apply through the IOM e-recruitment system; offers depend on funding confirmation and medical fitness, and no fees are charged.