Administrative Staff – Corporate Secretary Support

About the role

The Corporate Secretary Staff provides essential administrative assistance to the Office of the Corporate Secretary, ensuring smooth preparation and execution of pre‑board and board meeting activities for BPI and its subsidiaries.

Key responsibilities

• Prepare schedules for Board and committee meetings across BPI and its subsidiaries.
• Send calendar invites and Zoom meeting details to participants.
• Affix the corporate secretary stamp to approved documents and route them for signatures.
• Scan signed documents, notify proponents, and facilitate their release.
• Handle correspondence and queries from Directors or their assistants regarding meeting logistics.
• Support Directors before, during, and after meetings, including logistics, catering, and special requests.
• Monitor Zoom meetings to ensure uninterrupted flow.
• Draft minutes of Board and Committee meetings for review and signature.
• Prepare Secretary’s Certificates and collate documents for Director signatures.

Required profile

• Bachelor's degree in any business‑related field or communication arts.
• Fresh graduates are welcome; up to one year of administrative support experience is an advantage.

Required skills

• Zoom (video‑conferencing platform)