Administrative Officer – Office & Compliance Support

About the role

The Administrative Officer will ensure smooth day‑to‑day business operations by providing comprehensive administrative, bookkeeping, and compliance support. This role involves maintaining accurate records, assisting with financial documentation, handling basic legal and government requirements, and coordinating with internal teams and external agencies.

Key responsibilities

• Perform general administrative duties, manage filing systems, prepare reports and correspondence, and coordinate meetings and office activities.
• Handle office supplies, vendor relations, and operational support tasks.
• Maintain accurate bookkeeping records, record expenses, payments, invoices, petty cash, and prepare basic financial reports.
• Assist accountants or external auditors and ensure proper filing of financial documents.
• Prepare and process basic legal documents and contracts, maintain corporate records, permits, licenses, and business registrations.
• Coordinate notarization, document submission, and monitor expiration dates for renewals.
• Support government compliance by preparing filings for agencies such as BIR, SEC, DTI, SSS, PhilHealth, Pag‑IBIG, and local government offices.

Required profile

• Bachelor’s degree in Business Administration, Accountancy, Office Administration, Legal Management or a related field (preferred).
• Experience in administrative work, bookkeeping, or office operations.
• Familiarity with government compliance processes and documentation.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.