Administrative Officer

About the role

We are looking for an Administrative Officer to support training and operational activities for resident doctors. The role involves coordinating meetings, managing documentation, and providing on‑site assistance to ensure smooth delivery of training programs.

Key responsibilities

• Schedule training sessions and monthly meetings for resident doctors.
• Prepare and issue memoranda, RFPFs, and Memoranda of Agreement for health centers and hospitals.
• Process promotion papers, appointment letters, and maintain comprehensive training records, including photos and patient details.
• Collect, verify, and monitor attendance reports submitted by doctors.
• Provide on‑site and administrative support during training activities and follow up on online procedures.
• Organise and maintain personnel files (201 files) and other hard‑copy documentation.
• Assist in evaluating doctors’ performance and update monitoring reports.
• Prepare Certificates of Training and handle communications with resident doctors.

Required profile

• Bachelor’s degree (any discipline) with 6 months to 1 year of relevant administrative experience.
• Willingness to work on‑site and adapt to changing demands.
• Strong organizational, communication, and multitasking abilities.
• Effective office and records management skills.

Required skills

• Proficiency in Microsoft Office applications.
• Experience with Zoom, Gmail, Google Calendar, and Facebook Messenger.
• Ability to use various administrative platforms for documentation and communication.