Administrative Assistant

About the role

The Administrative Assistant provides day-to-day administrative support for multiple senior-level executives. The role focuses on expense management, calendar coordination, meeting scheduling and helping streamline administrative processes so the team runs efficiently. The position reports directly to the Senior Executive Assistant and works closely with executive leadership.

Key responsibilities

• Manage and reconcile expenses in a timely and accurate manner
• Coordinate and maintain executive calendars, including prioritizing meetings and resolving scheduling conflicts
• Schedule, organize and support meetings for multiple executives, working with other assistants to coordinate schedules
• Assist in streamlining and improving administrative processes to enhance team efficiency
• Handle confidential and sensitive information with professionalism and discretion
• Willingness to work night shifts

Required profile

• Previous administrative or executive support experience preferred
• Strong organizational and time management skills
• Excellent communication and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Required skills

• Proficiency with standard office and calendar management tools

What we offer

• A flexible environment that supports learning, growth, well-being and inclusion
• Support from a global team

Working arrangement: hybrid.