Administration Officer - Information Security Business Unit

About the role

The Information Security Business Unit is looking for an Administration Officer to provide efficient and professional administrative, operational and office support. The role coordinates administrative activities, staff support, records management, logistics and office operations, and helps maintain a productive work environment so that business objectives are delivered smoothly.

Key responsibilities

• Manage office facilities, resources and supplies to keep the workspace safe, organised and effective.
• Coordinate staff administration, business travel, transport and logistics for staff, vendors and consultants.
• Track office equipment, stationery, refreshments and staff uniforms so they are available when needed.
• Reconcile vehicle fuel receipts and keep accurate records in line with Finance & Planning requirements.
• Monitor and reconcile business expense accounts and cards, giving monthly status and exception reports to the Head of Governance.
• Support onboarding, access requirements and staff movements, including physical and system access, exits and the return of company-issued items.
• Process HDA, travel allowance, casual and temporary staff payment requests on time.
• Promote compliance with BSP People & Culture policies and give staff guidance where needed.

Required profile

• Diploma in Business, Business Administration, Accounting, IT or a related field.
• At least 2 years' experience in a similar administrative or support role.
• Knowledge of BSP People & Culture policies and procedures.
• Ability to work independently with minimal supervision and experience working with technical and professional teams.

Required skills

• Strong computer literacy and proficiency in Microsoft applications.
• Sound written and verbal communication skills.