Accounts Receivable Specialist - Remote, Freelance

About the role

A mid-sized US company selling to business customers and running a lean, hands-on finance function is looking for a dependable remote freelancer to take full ownership of its accounts receivable desk. The accounting team uses Sage 100 and Excel in a practical, less automated environment, and the specialist will work closely with sales, operations and accounting while giving light administrative support to leadership.

Key responsibilities

• Invoicing and customer accounts: prepare and send accurate invoices and statements, maintain customer records, review or set up credit limits and payment terms
• Cash application: review bank activity, checks, ACH, wires, credit cards and remittances, then manually post and apply payments in Sage 100, resolving unapplied cash, short payments and misapplied payments
• Collections: monitor aging reports, contact customers by phone and email about balances and disputes, and keep collection notes and promise-to-pay dates
• Disputes, credits and adjustments: resolve invoice discrepancies with sales, operations and accounting, and process approved credit memos, credits, adjustments and write-offs
• Reconciliation and reporting: reconcile customer accounts, the AR subledger, revenue and related general ledger activity, and prepare AR aging, collection, dispute and cash receipt reports
• Light admin support to leadership, such as scheduling, document preparation and follow-up coordination

Required profile

• Recent, long-term, hands-on full-cycle AR experience with a stable job history, ideally in a one- or two-person AR team
• Experience supporting a US-based company or communicating directly with US customers
• Clear spoken English for unscripted calls and strong written English
• Own computer, reliable internet, headset with noise cancellation, webcam, backup computer and quiet workspace at home

Required skills

• Sage 100 (or comparable ERP), Microsoft Excel, Outlook and the Microsoft Office Suite
• Debit and credit mechanics and basic accounting principles
• Confident, direct phone communication and independence in managing your own workload

What we offer

• Remote work, Monday to Friday 6:00 AM - 3:00 PM Pacific Time, 40 hours per week
• $9 per hour; no benefits package included