Accounts Payable and Receivable Specialist

About the role

OurAssistants is looking for a detail‑oriented Accounts Payable and Receivable Specialist with HOA experience to support financial operations for U.S.-based homeowners associations. The role involves managing vendor payments, homeowner billing, collections, and maintaining accurate financial records in the HOA management system.

Key responsibilities

• Process vendor invoices, ensure correct GL coding, verify approvals, and schedule timely payments (checks, ACH, online).
• Reconcile vendor statements, maintain vendor records (W‑9s, insurance), and assist with month‑end close tasks.
• Manage homeowner assessment billing, post payments, monitor delinquent accounts, and send reminders or notices.
• Coordinate collections and payment plans with community managers and prepare AR aging reports for board review.
• Perform bank and balance‑sheet reconciliations, generate financial summaries, and support annual audits.
• Ensure compliance with HOA governing documents, maintain organized digital records, and follow internal controls.

Required profile

• Minimum 2 years of HOA accounting experience.
• Strong understanding of HOA assessment billing, payables, and collections processes.
• Excellent written and verbal communication skills.
• Ability to manage multiple associations and meet deadlines.

Required skills

• Experience with HOA/property management software such as Vantaca, AppFolio, CINC, Buildium or similar.
• Proficiency in QuickBooks or other accounting systems.

What we offer

• Competitive salary based on experience.
• Permanent remote setup with stable internet requirement.
• Ongoing training and professional development opportunities.
• Supportive, collaborative HOA‑focused team environment.