Executive Assistant

About the role

Aon Philippines is seeking a dedicated Executive Assistant to provide high‑level support to senior leaders across multiple time zones. You will act as a trusted partner, ensuring executives can focus on strategic priorities while you manage calendars, communications, and operational tasks.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, schedule meetings, and coordinate domestic and international travel.
• Serve as gatekeeper and liaison, prioritising requests and handling communications with discretion.
• Prepare, format, and quality‑check executive‑level materials such as presentations, reports, agendas, and briefing notes.
• Support meeting preparation, including pre‑reads, action tracking, and post‑meeting follow‑up.
• Coordinate with global teams, executive assistants, and leadership stakeholders.
• Draft and manage executive communications on behalf of leaders when required.
• Oversee recurring administrative processes like expense submissions, approvals, and compliance.
• Maintain accurate records, trackers, and documentation to support executive workflows.
• Identify opportunities to streamline processes and improve executive effectiveness.
• Assist with onboarding new executives and ensure smooth transition to offshore support models.
• Handle highly sensitive information, ensuring compliance with data privacy and security standards.

Required profile

• Minimum 5 + years of experience supporting senior leaders (Director level or above) as an Executive Assistant.
• Demonstrated ability to manage competing priorities with sound judgment.
• Strong discretion and integrity when handling confidential information.
• Excellent written and verbal communication skills.

Required skills

What we offer

• Opportunity to work with a global, inclusive, and diverse team.
• Professional development and career growth within a leading organization.
• Exposure to a variety of projects and high‑impact stakeholders.