Partnerships Assistant

About the role

The Partnerships Assistant provides administrative support to the Partnerships & Engagement (P&E) Section of OAVP‑UPI. The role involves managing partnership agreements, maintaining related databases, and coordinating program logistics with internal and external stakeholders.

Key responsibilities

• Facilitate negotiation, review and finalisation of standard partnership agreements such as MOUs, MOAs, student exchange and data‑sharing agreements.
• Develop and maintain a digital database of all contracts and agreements, ensuring information is current and accessible.
• Monitor the validity of partnership agreements and advise the Section Head on renewal requirements.
• Update agreement templates in consultation with relevant university offices.
• Receive, catalogue and process partnership requests from external stakeholders.
• Prepare program‑related documents using prescribed templates (e.g., letters to participants, certifications).
• Coordinate program preparations with partner university departments, handling itineraries and participant needs.
• Assist the Section Head in maintaining relationships with local and overseas institutional partners, industry collaborators and government agencies.
• Arrange meeting schedules with partners during international conferences and ensure logistical details are clear.
• Lead administrative and logistical arrangements for meetings, onsite and off‑site events, and other P&E activities.

Required profile

• Works under the supervision of the Head of the Partnerships and Engagement Section.

Required skills