Executive Assistant

About the role

The Executive Assistant will support the President & CEO of Manulife China Bank Life Assurance Corporation, providing high‑level administrative assistance and ensuring smooth daily operations. This position is based in Makati and requires on‑site presence three days a week.

Key responsibilities

• Manage the executive’s calendar, schedule meetings across multiple time zones, and coordinate travel itineraries, including visa arrangements.
• Prepare and process expense reimbursements using Concur or a similar system.
• Organize and facilitate team meetings, draft agendas, take minutes, and follow up on action items.
• Lead corporate visitor arrangements, including agenda creation and logistics.
• Plan and execute employee engagement events such as town halls and planning sessions.
• Handle onboarding and offboarding activities, draft announcements, and prepare presentations.
• Manage incoming communications (calls, emails, mail) and arrange technology desk‑side support as needed.
• Provide backup support to other Executive Assistants within MBPS.

Required profile

• Minimum 6 years of experience as an executive or administrative assistant supporting senior leaders.
• Excellent oral and written communication skills for interaction with senior officers.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency with Concur or a comparable expense management system.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).