Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support daily operations, communication, and workflow management for a fast‑growing educational toy company. This full‑time remote role is ideal for someone who thrives in a fast‑paced startup, loves organization, and can keep multiple moving parts running smoothly.

Key responsibilities

• Manage and organize inboxes, tag, prioritize, and follow up on emails.
• Prepare daily briefs with priority tasks, updates, reminders, and action items.
• Coordinate calendars, schedule meetings, and handle meeting follow‑ups.
• Organize workflows, deadlines, and internal communications.
• Provide administrative and operational support to leadership.
• Draft and execute sales follow‑ups, assist with supplier outreach, and track shipments and invoicing.
• Monitor retailer and marketing requests, and track sales action items.
• Maintain CRM data, create reports, and manage spreadsheets.
• Research bid opportunities, grants, and school district approvals.
• Organize internal documents and operational systems, and suggest process improvements.

Required profile

• Excellent written and verbal English communication skills.
• Strong organizational, multitasking, and detail‑oriented abilities.
• Dependable, proactive mindset with consistent follow‑through.
• Ability to prioritize tasks and work independently in a fast‑paced startup.
• Comfortable with Google Workspace, spreadsheets, CRMs, and task‑management tools.

Required skills

• Google Workspace
• Spreadsheets
• Customer Relationship Management (CRM) systems
• Task‑management systems

What we offer

• Competitive compensation based on experience and availability.