Senior Bookkeeper (AU Construction) - Dayshift Remote

About the role

A growing Australian construction business is looking for an experienced Senior Bookkeeper to manage subcontractor accounts, contract reconciliations, purchase orders, progress claims and payment schedules. The role works closely with Project Managers and the Commercial Manager to ensure supplier payments are accurate and compliant with Australian Security of Payment legislation, backed by complete commercial documentation. It is a dayshift remote position.

Key responsibilities

• Maintain live contract reconciliation sheets for every purchase order, including approved values, variations, retentions, back charges, previous claims and outstanding balances
• Review supplier and subcontractor invoices against approved purchase orders and contract values, flagging discrepancies, duplicate claims and incorrect billing
• Reconcile subcontractor claims against approved variations and retention balances
• Prepare payment schedules in line with Australian Security of Payment requirements, draft deductions on disputed claims and liaise with the Commercial Manager before issue
• Send invoices to site managers, monitor approvals daily, follow up project managers and escalate overdue approvals
• Process supplier invoices, maintain accounts payable records, perform supplier reconciliations, assist with month-end reporting and BAS preparation
• Maintain financial records in Xero and assist with cash flow forecasting for subcontractor payments

Required profile

• Minimum 5 years of bookkeeping or accounts experience
• At least 3 years supporting an Australian construction, building, civil, fit-out or trade business
• Strong understanding of Australian bookkeeping practices and GST
• Experience with purchase orders, subcontractor invoices, supplier reconciliations, progress claims, variations and retention schedules
• Excellent written and verbal English
• Experience communicating directly with Australian project managers, site managers and subcontractors
• Experience preparing payment schedules under Australian Security of Payment (SOPA) legislation

Required skills

• Advanced Microsoft Excel (pivot tables, XLOOKUP, SUMIFS, reconciliation reports)
• Advanced Xero experience
• Construction software such as Procore, Buildxact, Simpro, WorkflowMax or Aroflo