Secretary/Bookkeeper (Remote, Night Shift)

About the role

We are seeking a dependable Secretary/Bookkeeper to provide front‑office support, basic bookkeeping, and project coordination from a remote setting. The position operates on a night‑shift schedule (EST) and offers weekly pay, making it ideal for candidates who thrive in a flexible, work‑from‑home environment.

Key responsibilities

• Answer incoming phone calls, direct them appropriately, or take messages.
• Enter work orders into the system and keep job statuses up to date.
• Create and process invoices accurately and on time.
• Assist with accounts payable and receivable entries.
• Research permit and licensing requirements for new projects or job sites.
• Maintain and organize digital and paper records for jobs, invoices, and documentation.
• Support scheduling, email correspondence, and other office tasks as needed.
• Provide administrative assistance to management and field staff to ensure smooth office operations.

Required profile

• Proven experience in an administrative or bookkeeping role.
• Strong phone etiquette and clear communication skills.
• Ability to work independently, handle confidential information, and multitask effectively.
• High attention to detail and accuracy in data entry and invoicing.
• Willingness to learn permit/license research if not already familiar.

Required skills

• QuickBooks
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook

What we offer

• Fully remote work‑from‑home arrangement.
• Night‑shift schedule (EST).
• Weekly pay.