Project Administrator (Construction)

About the role

Eandd is hiring a Project Administrator (Construction) to work remotely, handling construction administration and job costing. The role involves keeping project documentation organized, tracking permits and contracts, and processing pay applications and invoices. Payments are handled by the client, and the position is open to candidates with experience on U.S. construction projects.

Key responsibilities

• Maintain the development team's meeting calendar, including invites, agendas and minutes.
• Keep the project master tracker updated and maintain a permit log, following up on outstanding items.
• Receive, log and organize Notices to Owner, Certificates of Insurance, contracts, change orders and project documentation; process DocuSign documents and coordinate notary requirements.
• Distribute signed and notarized documents and keep project files properly named and accessible.
• Process and track purchases such as furniture, accessories and stone materials.
• Review and process pay applications and invoices, check Schedules of Values, and track approved contract values, payments and remaining balances.
• Verify that conditional and unconditional lien releases, subcontractor backup and other documentation accompany pay applications, and follow up with contractors and subcontractors on missing items.
• Support the pay application and lender draw process and inform the Project Manager once payments are processed.

Required profile

• 3+ years of experience in construction administration, construction project coordination or a related field.
• Previous experience with construction projects, contractors, subcontractors or developers.
• Experience reviewing Schedules of Values, pay applications, invoices and supporting documentation.
• Familiarity with construction permits, contracts, change orders, insurance certificates and lien releases.
• Experience maintaining project trackers, logs and documentation.
• Ability to work independently, manage multiple projects and deadlines, and communicate in strong written and spoken English with U.S.-based teams.
• Experience with U.S. construction projects; preference for candidates with experience in construction administration, general contracting, real estate development, home services or construction accounting.

Required skills

• Strong understanding of job costing and construction financial processes.
• Microsoft Excel/Google Sheets and document management systems.
• Yardi or similar construction/project accounting software is a plus; Microsoft Project experience is preferred.

To apply, candidates record their answers to the initial interview questions in a Loom video, which is reviewed by the team and then shared with the client.