Facilities & Admin Officer

About the role

The Facilities & Admin Officer ensures that the office environment remains clean, safe, and well‑maintained. This role oversees routine inspections, coordinates preventive maintenance, and manages relationships with vendors and the internal maintenance team.

Key responsibilities

• Conduct regular inspections of facilities, fixtures, furniture, lighting, air‑conditioning units, plumbing and overall cleanliness.
• Identify maintenance issues, safety concerns or damages and arrange timely repairs.
• Maintain a logbook or tracker of facility issues and monitor them until completion.
• Ensure compliance with basic health, safety and sanitation standards.
• Coordinate and assign daily tasks to two maintenance personnel, monitoring work quality and productivity.
• Organise work schedules to cover all maintenance needs.
• Coordinate with accredited vendors for air‑conditioning, carpet cleaning, pest control, janitorial, electrical, plumbing and general repairs.
• Schedule and oversee quarterly preventive maintenance for air‑conditioning, carpets and other facilities.
• Compare vendor quotations, assist in negotiating rates and help process service contracts and renewals.
• Draft, review and maintain service contracts and SLAs, tracking timelines and renewals.
• Secure, renew and maintain required office permits and licenses, coordinating with local authorities.
• Prepare and maintain a maintenance schedule/calendar, monitor related expenses and process invoices and receipts.

Required profile

Required skills