Executive Support Assistant

About the role

We are seeking a highly organized, proactive, and detail‑oriented Executive Support Assistant to provide administrative and operational support to senior leadership. The role ensures smooth day‑to‑day operations of the executive office through calendar management, meeting coordination, and handling confidential information.

Key responsibilities

• Manage and maintain executives' calendars, appointments, and travel arrangements.
• Coordinate internal and external meetings, handling scheduling, logistics, and meeting materials.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Monitor and prioritize emails, calls, and other communications on behalf of executives.
• Organise and maintain filing systems, records, and documentation.
• Assist in preparing meeting agendas, taking minutes, and tracking action items.
• Coordinate with internal departments and external stakeholders as needed.
• Support special projects, events, and executive initiatives.
• Perform other administrative and operational duties as assigned.

Required profile

• Bachelor's degree in Business Administration, Management, Communications, Psychology, or a related field.
• At least 2 years of experience in executive assistance, administrative support, office management, or a similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time‑management abilities.
• High level of professionalism and confidentiality.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong attention to detail and problem‑solving skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Google Workspace.