Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the executive leadership team, specifically the CEO, CSO, and CMO, ensuring smooth daily operations and efficient coordination.

Key responsibilities

• Proactively manage and synchronize calendars, appointments, travel arrangements, and meetings for the CEO, CSO, and CMO.
• Handle day‑to‑day secretarial tasks such as screening calls, managing emails, organizing files, and preparing routine documents.
• Coordinate executive and strategic planning meetings, draft agendas, reserve facilities, prepare materials, and take accurate minutes and action items.
• Serve as a reliable point of contact between the executive office, internal department heads, and external stakeholders.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Communications, or a related field.
• Prior experience as a group secretary or executive assistant supporting multiple senior executives simultaneously.
• Exceptional time‑management, organization, and multi‑tasking abilities with strong attention to detail.
• Excellent written and verbal communication skills, strong interpersonal abilities, and strict confidentiality.

Required skills

• Advanced proficiency in calendar and email management tools.
• Strong document preparation and minute‑taking capabilities.

What we offer

• Competitive compensation and benefits package.
• HMO coverage upon regularization for up to five dependents.
• Motivated work environment with yearly merit increases and promotion opportunities.