Executive Operations Assistant (Shared Support for Two Executives)

About the role

FreedUp is looking for a proactive, detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing career coaching and community-based business. The role is fully remote and shared between two executives, combining two part-time engagements of about 15-20 hours per week each, with the potential to grow into full-time as the business scales. It suits a systems-minded generalist who can act as the central hub between the CEO, clients and the community.

Key responsibilities

• Prepare structured notes for each sales call and send pre-call emails to leads, manage follow-ups with the right templates and recording links, and make sure routing forms and Calendly links work.
• Keep the CEO's inbox at zero unresolved items and manage scheduling, flagging anything left untouched.
• Own the CEO's project management tool (Todoist), track task completion and deliver a weekly efficiency digest.
• Act as the first point of contact in the community, answering common questions, directing members to existing resources and escalating matters that need the CEO's attention.
• Run and monitor the CEO's AI-powered Career Compass research tool for clients a few times per week.
• Handle simple client-reported product issues, use AI tools to find fixes and make small changes in no-code tools such as Lovable.
• Provide regular digests of completed work, open loops and priorities, and help document recurring workflows and SOPs.

Required profile

• 2+ years of experience as an Executive Assistant, Community Manager or similar generalist support role.
• Excellent written and verbal communication, comfortable talking directly with clients and community members.
• Ability to judge what to handle, delegate or escalate, and to work independently with minimal oversight.
• Proven ability to track and report time spent on tasks.
• Experience with community management or moderation is a plus; interest in building simple AI-assisted workflows is preferred.

Required skills

• Tech-savvy: Todoist, Gmail, LinkedIn, Calendly, Claude, Loom, Lovable (no-code)
• Reliable high-speed internet and a modern home office setup

What we offer

• Salary of USD 1,000-1,700 per month, based on experience and hours
• Remote work from anywhere
• International experience, learning and development opportunities, and potential performance bonuses
• PTO and HMO after 3 months