Executive Assistant to Head of Investor Relations

About the role

We are looking for a proactive Executive Assistant to support the Head of Investor Relations. This role is pivotal in managing the leader’s schedule, communications, and priorities, ensuring focus on high‑impact activities. The successful candidate will act as a trusted partner, delivering top‑tier administrative, operational, and strategic assistance.

Key responsibilities

• Manage a high‑volume calendar, schedule meetings with precision, and prioritize high‑impact engagements.
• Serve as a communication gatekeeper, handling emails and requests professionally.
• Prepare investor updates, presentations, and briefing materials; coordinate LP meeting logistics both virtual and in‑person.
• Maintain contact lists, communication records, and documentation related to LP engagements.
• Plan and manage logistics for internal and external meetings, draft agendas, and track action items.
• Anticipate needs, manage administrative workflows, and support strategic initiatives and special projects.
• Uphold confidentiality in all interactions and documentation.

Required profile

• 3+ years of executive administrative support experience in a fast‑paced environment.
• Experience in private equity, investment banking, law firm, or professional services is a plus.
• Bachelor’s degree preferred.
• Exceptional attention to detail, time‑management, and communication skills.
• Ability to work independently while collaborating cross‑functionally.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Teams
• Microsoft Excel
• Microsoft PowerPoint