Executive Assistant to Founder (Hospitality Business)

About the role

We are seeking a proactive and highly organized Executive Assistant to support the founder of a fast‑growing hospitality business. The role blends executive support, calendar and inbox management, travel coordination, and recurring administrative duties, while also leveraging AI and modern productivity tools to streamline both professional and light personal tasks.

Key responsibilities

• Manage the founder’s business and personal calendar, appointments, and scheduling.
• Monitor and prioritize executive inboxes, routing recurring requests appropriately.
• Coordinate travel arrangements, including flights, hotels, itineraries, and check‑ins.
• Track reminders, deadlines, and follow‑up items to ensure nothing is missed.
• Conduct online research to support business decisions and projects.
• Handle recurring administrative tasks such as invoice collection, receipt organization, and expense‑management uploads.
• Maintain organized digital files and support evolving administrative needs.
• Identify and recommend tools, systems, or automation opportunities to improve efficiency.
• Leverage AI and productivity software to reduce manual work and document recurring processes.

Required profile

• Previous experience as an Executive Assistant supporting founders, executives, or business owners.
• Strong organizational, prioritization, and time‑management abilities.
• Excellent written and verbal English communication skills.
• High level of discretion, professionalism, and trustworthiness.
• Proactive mindset with the ability to anticipate executive needs and work independently.
• Detail‑oriented with excellent follow‑through.

Required skills

• Proficiency with AI tools and modern productivity software.
• Experience using expense‑management platforms.