Executive Assistant to Founder & Business Administration

About the role

We are a fast‑moving e‑commerce brand in health, wellness, and beauty looking for an Executive Assistant who will act as an extension of the founder across both business and personal domains. This remote, full‑time position blends high‑level administrative support with data‑driven decision making, leveraging AI tools daily.

Key responsibilities

• Own the founder’s calendar, inbox, travel, and personal logistics, prioritising tasks and drafting communications in the founder’s voice.
• Build and maintain spreadsheets and dashboards that track revenue, ad spend, inventory and other key metrics, turning raw data into actionable insights.
• Use AI tools (ChatGPT, Claude, etc.) to draft emails, summarise documents, research vendors, and automate repetitive workflows.
• Manage projects end‑to‑end, coordinating vendors, contractors and internal team members to deliver outcomes on time.
• Handle personal and household logistics, including travel planning, appointments, purchases and reservations.
• Act as a proactive filter, anticipating needs, flagging issues early and pushing back when necessary.

Required profile

• Minimum 3 years of experience supporting a founder, executive or senior leader with real ownership beyond simple scheduling.
• Strong analytical mindset with the ability to turn messy data into clear, actionable reports quickly.
• Comfortable working autonomously in a lean team without layers of analysts or ops staff.

Required skills

• Advanced spreadsheet expertise (Excel and/or Google Sheets): formulas, pivot tables, data cleaning, dashboard creation.
• Daily fluent use of AI tools such as ChatGPT or Claude for writing, research and workflow automation.
• Experience building and reconciling data from multiple sources.