Executive Assistant to CFO (On-site, Cebu)

About the role

The Executive Assistant will provide high‑quality administrative and coordination support to the CFO of a mining and resources company. Working on‑site in Cebu, you will enable seamless management of priorities, communications, and governance processes across multiple time zones.

Key responsibilities

• Manage the CFO’s complex diary, inbox and meeting schedule, aligning with Australian and other international time zones.
• Draft, format and proofread correspondence to a professional standard.
• Act as a virtual gatekeeper, triaging requests and prioritising communications.
• Liaise with senior executives, board members and external stakeholders via digital channels.
• Process expenses, invoices and purchase orders using company systems.
• Coordinate virtual and in‑person meetings, site visits and events.
• Maintain accurate digital filing and document‑management systems.

Required profile

• Minimum four years of experience as a remote Executive Assistant supporting senior executives.
• Experience working with Australian or other international stakeholders across multiple time zones.
• Excellent written and verbal communication skills in English.
• High degree of professionalism handling sensitive and confidential information.

Required skills

• Advanced proficiency in Microsoft Office.
• Microsoft Teams.
• SharePoint.
• Outlook.
• Familiarity with board portals such as Diligent (desirable).
• Experience with ERP systems (desirable).