Executive Assistant to CEO

About the role

We are seeking an Executive Assistant to support the CEO of Sapyen, a global healthcare technology company. The role is fast‑paced and requires proactive ownership, anticipating needs and ensuring smooth day‑to‑day operations across multiple time zones.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings and coordinate travel across domestic and international locations.
• Prepare agendas, meeting materials, briefing notes and follow‑up actions for internal and external stakeholders.
• Handle inbox management, draft professional communications and maintain contact databases.
• Book flights, accommodation, visas and create detailed itineraries, adapting quickly to last‑minute changes.
• Coordinate video conferences, in‑person meetings and events with customers, investors, partners and strategic allies.
• Conduct research on prospective customers, investors, partners and venues, and support presentation preparation.
• Provide personal assistance such as restaurant reservations, gift arrangements and ad‑hoc tasks that improve efficiency.

Required profile

• Minimum 3 years of experience supporting senior executives, founders or leadership teams.
• Strong organisational skills with the ability to work across changing international time zones (CEO based in Melbourne, Australia).
• Detail‑oriented, resourceful and able to operate with urgency in a startup environment.

Required skills