Executive Assistant – Office Management & Support

About the role

We are looking for a proactive Executive Assistant to support our senior leadership team at Clark Outsourcing. The role is based onsite in the Philippines and focuses on streamlining daily executive operations, managing communications, and ensuring seamless coordination of meetings and travel.

Key responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Coordinate meetings, conferences, and events, including agenda preparation and minute taking.
• Prioritize and handle incoming communications such as emails, calls, and correspondence.
• Prepare reports, presentations, and other business documents as required.
• Conduct research and compile data for reports and decision‑making.
• Act as a liaison between executives and internal/external stakeholders.
• Oversee administrative tasks including expense reporting, document management, and office coordination.
• Support special projects and strategic initiatives.
• Maintain confidentiality with a high level of discretion.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time‑management abilities with multitasking capability.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• CRM tools

What we offer

• Health and welfare benefits including HMO, SSS, PhilHealth, Pag‑IBIG, 13th‑month pay, and retirement plans.
• Access to on‑site amenities such as a swimming pool and gaming lounge.
• Opportunities for international travel to client sites in the US, UK, and Australia.
• Paid holidays, earned PTO from the first month, wellness leave, and special leaves.
• Salary loans up to PHP 1 M, CO swag, birthday and anniversary tokens.
• Career development through performance appraisals, advancement programs, and coaching.