Executive Assistant – Head of Investor Relations

About the role

We are looking for a proactive Executive Assistant to support the Head of Investor Relations. This role is pivotal in managing daily schedules, communications, and strategic priorities, ensuring the senior leader can focus on high‑impact activities.

Key responsibilities

• Manage a high‑volume calendar, schedule meetings, and prioritize time for critical engagements.
• Act as a communication gatekeeper, handling emails and requests with professionalism.
• Coordinate with internal and external stakeholders, often representing the Head of Investor Relations.
• Prepare investor updates, presentations, and briefing materials.
• Organize LP meeting logistics, both virtual and in‑person, including annual meetings.
• Maintain contact lists, communication records, and documentation related to LP engagements.
• Plan and manage logistics for internal and external meetings, draft agendas, and track action items.
• Anticipate needs, manage administrative workflows, and support strategic initiatives and special projects.

Required profile

• 3+ years of executive administrative support experience in a fast‑paced environment.
• Experience in private equity, investment banking, law firm, or professional services is a plus.
• Bachelor’s degree preferred.
• Exceptional attention to detail, time‑management, and communication skills.
• Ability to maintain confidentiality and work under pressure.

Required skills

• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Word
• Proficiency in Microsoft Teams
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint