Executive Assistant for Australian Design Firm (Remote, Philippines)

About the role

We are seeking a proactive Executive Assistant to support a director of an Australian commercial design and construction firm. The role is fully remote, based in the Philippines, and operates on Australian business hours. You will help keep the team organised, manage communications and assist with project administration.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments.
• Monitor and organise emails, draft responses and follow up on action items.
• Prepare meeting agendas, take minutes and track outstanding tasks.
• Arrange travel, accommodation and itineraries as needed.
• Assist with document preparation, reports, presentations and correspondence.
• Maintain organised digital files, project documentation and company records.
• Support project administration by coordinating with clients, suppliers and contractors.
• Help with invoicing, expense tracking and general administrative tasks.
• Develop and maintain standard operating procedures and improve workflows.

Required profile

• Minimum 3 years experience as an Executive Assistant supporting Australian or international clients.
• Excellent organisational and time‑management abilities with strong attention to detail.
• Strong written and verbal English communication skills.
• Ability to manage multiple priorities and work independently in a remote environment.

Required skills

• Microsoft Office
• Google Workspace
• Outlook
• Slack
• Microsoft Teams

What we offer

• Independent contractor agreement with flexibility in work schedule.
• Fully remote position based in the Philippines.
• Competitive monthly compensation of AUD 1,000 – 1,500.