Document Controller

About the role

The Document Controller will manage SMEC’s core business and project documentation, ensuring that all records are accurately stored, easily retrievable, and compliant with quality standards. This role supports engineering projects across the organization and works closely with project teams and business units.

Key responsibilities

• Upload, register and maintain contracts, variations, project data sheets, management plans, employee CVs and other critical documents.
• Ensure document control QA/QC requirements are met and maintain accurate metadata and attributes.
• Provide document retrieval, access management and support to internal users.
• Prepare and deliver compliance reports such as Project Document Compliance, PDS Compliance, Competency and Audit summaries.
• Administer central libraries including Knowledge Portal, Competency Platform, Contracts Library, Audit Site and project workspaces.
• Liaise with SMEC personnel and other functional groups to resolve document‑related issues.
• Identify process improvement opportunities and support other document‑register tasks as required.

Required profile

• Bachelor’s degree or equivalent.
• Minimum 3 years of experience in a document management or control role.
• Familiarity with document control systems, QA/QC processes and engineering project environments.
• Strong ability to work independently, prioritize workload and meet tight deadlines.
• Excellent interpersonal, teamwork and English communication skills.

Required skills

• Proficiency in MS Office.
• Experience with SharePoint.
• Knowledge of Document Control Management Systems.