Bilingual Executive Assistant (Spanish-English)

About the role

We are looking for a highly organized, dependable, and proactive Executive Assistant to support our leadership team. The role requires fluent communication in both English and Spanish and involves a mix of administrative, customer‑service, and project‑coordination tasks.

Key responsibilities

• Manage executive email inboxes: review, prioritize, respond, and follow up on messages.
• Serve as the primary point of contact for customers, vendors, and internal teams, providing bilingual support.
• Coordinate and maintain executive and company calendars, schedule meetings, and handle logistics.
• Track deadlines, action items, and deliverables to ensure timely completion.
• Assist with project management by updating task lists, monitoring progress, and communicating updates.
• Order and track supplies, equipment, and materials, liaising with vendors on pricing and delivery.
• Maintain accurate records of customer information, project details, invoices, and other documentation.
• Prepare reports, presentations, spreadsheets, and other business materials.
• Support invoice processing, expense tracking, and purchase order creation.
• Provide research assistance and data collection for leadership decisions.

Required profile

• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills in both English and Spanish.
• Proactive attitude with the ability to anticipate needs and solve problems.
• Professional demeanor when interacting with internal and external stakeholders.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Dynamic, multilingual work environment.
• Exposure to a variety of business functions including sales, marketing, and operations.