Admin Assistant – Invoicing (Hybrid, Construction)

About the role

We are looking for a detail‑oriented Admin Assistant to manage end‑to‑end invoicing for our construction projects supporting Australian and New Zealand clients. The role is hybrid, with two days a week onsite at our Metro Manila office.

Key responsibilities

• Process invoices from creation to payment, ensuring accuracy and timeliness.
• Organise invoices for management approval following billing procedures.
• Coordinate with vendors and internal teams to resolve discrepancies.
• Maintain organized records of invoices, payments, and supporting documentation.
• Assist in preparing financial reports and summaries as needed.
• Provide general administrative support, including email management, scheduling, and meeting minutes.

Required profile

• Proven experience as an Admin Assistant or similar role.
• Experience handling invoicing processes; AP exposure preferred.
• Ability to work independently in a fast‑paced environment.
• Strong attention to detail and excellent communication skills.

Required skills

• Proficiency with invoicing/accounting tools such as Xero or QuickBooks.

What we offer

• Hybrid work arrangement (2 days onsite).
• Medical, dental, and life insurance from day 1, with coverage for two dependents.
• Paid vacation, sick leave, and quarterly sick‑leave conversion.
• Competitive salary package with annual appraisal and 13th‑month pay.
• Financial assistance program, complimentary office amenities, and regular company events.