Secretary/Bookkeeper (Remote, Night Shift)

About the role

We are seeking a dependable Secretary/Bookkeeper to provide front‑office support, handle basic bookkeeping, and coordinate projects from a remote setting. The position works night shift (EST) and offers weekly pay, allowing you to manage communications, invoices, and administrative tasks efficiently.

Key responsibilities

• Answer incoming calls, direct them appropriately, or take messages.
• Enter work orders, update job statuses, and process invoices accurately and on time.
• Assist with accounts payable and receivable entries using QuickBooks.
• Research permit and licensing requirements for new projects or job sites.
• Maintain organized digital and paper records for jobs, invoices, and documentation.
• Support scheduling, email correspondence, and other office tasks as needed.
• Provide administrative assistance to management and field staff to ensure smooth office operations.

Required profile

• Proven experience in an administrative or bookkeeping role.
• Strong phone etiquette and communication skills.
• Ability to work independently, handle confidential information, and multitask effectively.
• High attention to detail and accuracy in data entry and invoicing.

Required skills

• QuickBooks
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook

What we offer

• Fully remote work‑from‑home arrangement.
• Night‑shift schedule (EST) with weekly pay.
• Opportunity to develop skills in permit research and project coordination.