HR Assistant

About the role

The HR Assistant will support the day‑to‑day operations of the Human Resources function, ensuring smooth onboarding and off‑boarding, accurate record‑keeping, and compliance with statutory requirements. This role is a 6‑month fixed‑term position within a global maritime management leader.

Key responsibilities

• Assist with employee onboarding and off‑boarding, including collection of pre‑employment documents, preparation of HR forms, and exit clearance processing.
• Maintain HR databases, SuccessFactors records, DMS filing, employee master listings, organization charts, and staff movement records with confidentiality.
• Support HR administration such as employment contracts, promotions, transfers, leave administration, COE requests, and audit documentation.
• Provide assistance for Total Rewards activities, including payroll updates and benefits enrollment (SSS, PhilHealth, HMO, Life Insurance).
• Help coordinate Learning & Development initiatives, training administration, course tracking, and learning records.
• Prepare regulatory compliance documentation (DMW reporting, PDOS/CAEP scheduling, DOLE paperwork, foreign national reporting, medical reports).
• Organise logistics for employee engagement, wellness programs, surveys, and service awards.
• Participate in HR projects, process improvements, and reporting as assigned by HR Management.

Required profile

• Bachelor’s degree in Human Resources, Psychology, Behavioral Science, Business Administration or related field.
• 1‑2 years of experience in HR or administrative support.
• Intermediate knowledge of HR processes, labor compliance, and records management.
• Strong attention to confidentiality and data integrity.

Required skills

• Proficiency with MS Office applications (Excel, Word, PowerPoint).
• Experience with HRIS/SuccessFactors (advantage).
• Document control and records management capabilities.

What we offer

• Opportunity to work with a global leader in ship management.
• Exposure to a wide range of HR functions and compliance areas.
• Fixed‑term contract (6 months) with potential for extension.