Facilities Reservations & Logistics Officer (Project Staff)

About the role

The Facilities Reservations and Logistics Officer supports Ateneo’s external campuses and centralized sports facilities by handling reservation requests, coordinating logistics, and ensuring smooth operations for events and venue readiness.

Key responsibilities

• Manage facility booking schedules across multiple campuses.
• Resolve booking conflicts and maintain accurate scheduling records.
• Coordinate with campus units and stakeholders to support events and venue preparation.
• Prepare utilization and compliance reports.
• Provide operational coverage for the Facilities Reservations and Logistics team during peak periods or staff absences.
• Support continuous‑improvement initiatives for facilities management services.

Required profile

• Bachelor’s degree in Business Administration, Management, Hospitality, or a related field.
• 1‑2 years of experience in logistics coordination, event management, or facility scheduling, preferably in a large academic or institutional setting.
• Exceptional attention to detail and strong organizational abilities.
• Ability to work independently, manage a wide geographical scope, and act as a flexible team player.

Required skills

• Proficiency with facility scheduling software.
• Strong command of the Microsoft Office Suite.
• Excellent written and verbal communication for stakeholder liaison.