Facilities Administration Manager

About the role

We are seeking a Facilities Administration Manager to lead our office operations in Cebu. The role will oversee the administration team, manage budgets, and ensure a safe, efficient workplace that supports our growing travel‑technology business.

Key responsibilities

• Lead and manage a team of administrative managers and staff, providing transparent reporting and timely updates.
• Implement group procedures and initiatives across admin teams.
• Prepare office budgets, monitor expenditures and work with the global procurement team to optimise costs.
• Analyse operational challenges and deliver solutions for smooth office growth.
• Coordinate with local and global legal teams on Philippines‑related issues.
• Build and maintain relationships with vendors and contractors, negotiating contracts and overseeing procurement.
• Reduce disruptions while maintaining a safe, comfortable workplace.
• Oversee office remodeling, refurbishment and renovation projects.
• Organise maintenance teams and contractors for timely building repairs.
• Handle ad‑hoc business tasks assigned by top management.

Required profile

• 5–7 years progressive experience in administrative or facilities management, with at least 3 years in a senior leadership role within a BPO or shared services environment.
• Proven strategic planning and execution skills for large‑scale operations.
• Strong background in budget management, cost control and financial forecasting.
• Hands‑on experience in vendor negotiation, contract management and facility procurement.
• Solid understanding of local labour laws and ability to coordinate with global legal teams.
• Successful track record managing office renovations, lease agreements and workplace expansions.

Required skills