Executive Assistant to Head of Investor Relations

About the role

We are looking for a proactive, highly organized Executive Assistant to support the Head of Investor Relations. This role is mission‑critical, ensuring the senior leader’s time is focused on high‑impact activities through exceptional administrative, operational, and strategic support.

Key responsibilities

• Manage a high‑volume calendar, schedule meetings, and prioritize high‑impact engagements.
• Act as a communication gatekeeper, handling emails and requests with professionalism.
• Prepare investor updates, presentations, briefing materials, and coordinate LP meeting logistics (virtual and in‑person).
• Maintain contact lists, communication records, spreadsheets, and documentation related to LP engagements.
• Plan and manage logistics for internal and external meetings, draft agendas, and track action items.
• Anticipate needs, manage administrative workflows, and support strategic initiatives and special projects.
• Uphold confidentiality and work with the highest level of integrity.

Required profile

• 3+ years of executive administrative support experience in a fast‑paced professional environment.
• Experience in private equity, investment banking, law firm, or similar professional services is a plus.
• Bachelor’s degree preferred.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Teams, Excel, PowerPoint).