Executive Assistant – Timekeeping & Labor Compliance

About the role

We are looking for a detail‑oriented Executive Assistant to support our workforce timekeeping and labor compliance functions. The role is fully remote and involves daily monitoring of employee time records, attendance trends, and overtime thresholds to ensure accurate labor data for management.

Key responsibilities

• Audit daily employee timecards for completeness, accuracy, and compliance with schedule policies.
• Review punches for early arrivals, late departures, unauthorized overtime, and break discrepancies.
• Flag exceptions and communicate issues to designated managers.
• Enter and verify staffing‑agency employee time records.
• Investigate and resolve timekeeping discrepancies and escalations.
• Monitor projected weekly hours and alert leaders of potential overtime concerns.
• Track attendance patterns, missed punches, and recurring exceptions.
• Prepare attendance and labor trend reports for HR and operational leadership.
• Verify employee schedules against recorded punches and maintain data integrity.
• Provide general administrative support as assigned.

Required profile

• Previous administrative, executive assistant, or data‑entry experience preferred.
• Strong attention to detail and excellent organizational skills.
• Ability to handle confidential employee information professionally.
• Effective written and verbal communication.
• Reliable internet connection and a dedicated remote workspace.

Required skills

• Proficiency with computers and ability to quickly learn new software.