Executive Assistant (Remote, Full‑Time)

About the role

We are seeking a highly organized Executive Assistant to support senior leaders in a fast‑paced, fully remote environment. The successful candidate will manage complex schedules, communications, and administrative processes while leveraging AI and automation tools to boost efficiency.

Key responsibilities

• Manage multi‑time‑zone calendars, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take notes, and follow up on action items.
• Handle inbox management, email prioritization, and executive correspondence.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Serve as primary point of contact between executives and internal/external stakeholders.
• Track deadlines, projects, and ensure timely completion of tasks.
• Maintain confidentiality of sensitive business and personnel information.
• Identify and implement AI‑driven workflow improvements and automation.

Required profile

• Minimum 3 years of proven experience supporting senior or C‑level executives.
• Experience supporting US, Australian, or international executives.
• Strong organizational, time‑management, and problem‑solving abilities.
• Professionalism, discretion, and ability to work independently.
• Reliable internet connection and a dedicated remote workspace.

Required skills

• Google Workspace
• Microsoft Office Suite
• Slack
• Zoom
• Asana or Trello
• ChatGPT, Zapier, Notion AI, Calendly, Motion (or similar AI/automation platforms)