Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and project support to senior leadership, ensuring smooth daily operations and effective stakeholder communication. This role combines calendar management, travel coordination, confidential correspondence, and project execution to enable the executive to focus on strategic priorities.

Key responsibilities

• Manage complex meeting schedules, calendars, and logistics for the executive.
• Prepare expense reports, confidential correspondence, and travel itineraries.
• Act as primary liaison for internal and external stakeholders, handling confidential matters with discretion.
• Coordinate board‑related documentation and presentations.
• Lead executive‑driven projects from ideation through execution, allocating resources and monitoring progress.
• Compile weekly workload summaries for creative teams and manage bandwidth.
• Maintain corporate records, documents, and reports accurately.
• Publish corporate newsletters or press releases, gathering and editing content.
• Streamline administrative procedures and improve process efficiency.
• Manage stakeholder relationships, including clients, board members, and management committees.
• Represent the executive at visitor receptions, corporate events, and meetings.

Required profile

• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills.
• High level of discretion handling confidential information.
• Proactive problem‑solver with attention to detail.
• Ability to coordinate multiple priorities in a fast‑paced environment.

Required skills