Assistant Company Secretary

About the role

We are looking for an Assistant Company Secretary to provide day‑to‑day support for our company secretarial function and corporate governance matters across a portfolio of clients based in the Philippines.

Key responsibilities

• Assist with daily company secretarial and governance tasks.
• Register foreign companies with ASIC and maintain client records.
• Create and manage hard‑copy and electronic files at the registered office.
• Draft and lodge forms with ASIC, ATO, TGA and other regulators.
• Maintain the Monday and CAS BGL databases and registers.
• Prepare directors’ and members’ resolutions and regular reports.
• Manage business name registrations for clients.
• Handle share transactions and director changes, including appointments and resignations.
• Coordinate execution of legal documents and organise D&O insurance where required.
• File for audit relief and conduct annual compliance reviews.
• Liaise with shareholders, senior executives, directors and legal advisors on secretarial matters.
• Respond to client enquiries on compliance and corporate governance best practices.
• Draft corporate governance materials such as board charters and policies.
• Manage ASIC enquiries and interact with ASIC officers.
• Conduct company, title and charge searches and download extracts from ASIC.
• Address risk‑management questionnaire queries and perform ad‑hoc client duties.

Required profile

• Bachelor’s degree in Consular and Diplomatic Affairs, Political Science or a related field.
• 1‑3 years of relevant experience, preferably in company secretarial work.
• Hands‑on experience handling ASIC filings.
• Familiarity with forms and procedures of ASIC, ATO, TGA and other regulatory bodies.
• Immediate availability and residency in the Philippines.

Required skills