Administrative Assistant – Remote (Philippines)

About the role

GrowthAssistant is seeking a proactive Administrative Assistant to support its recruiting and operations teams. This fully remote position is based in the Philippines and works closely with the Chief of Staff and Ops Lead to keep recruitment workflows running smoothly.

Key responsibilities

• Upload and manage job postings in Gem, process inbound applications, and keep candidate statuses up‑to‑date after daily client meetings.
• Audit historical outreach data, relabel engaged contacts, and ensure "Interested" candidates are correctly mapped to job flows and client ATS systems.
• Own multiple operational inboxes, prioritize and route requests to guarantee timely responses.
• Maintain candidate scorecards, manage tasks in HubSpot, and set up Google Alerts for target companies.
• Assist the Chief of Staff and Ops Lead with ad‑hoc projects, including client onboarding and offboarding.
• Perform bulk candidate updates to ensure data integrity across platforms.

Required profile

• Exceptional organizational ability with a strong attention to detail.
• Self‑starter mindset who identifies gaps and takes initiative without constant direction.
• Clear written and verbal communication skills for internal coordination.
• Comfortable working in a fast‑paced environment where priorities shift quickly.

Required skills

• Experience with Gem (recruiting ATS).
• Proficiency in HubSpot (CRM).
• Familiarity with ATS platforms and workflow automation tools.
• Ability to set up and use Google Alerts.