Administrative Assistant (Office & Business Development Support)

About the role

The Administrative Assistant IV provides frontline administrative and business development support for the daily operations of the office. You will be the first point of contact for stakeholders, manage office logistics, and assist in revenue‑generating activities for the university.

Key responsibilities

• Handle inquiries from visitors and stakeholders via face‑to‑face, phone, email and online channels.
• Record and process office correspondence, maintain databases, and ensure confidentiality of records.
• Coordinate meetings, events and logistical requirements, including venue setup and equipment maintenance.
• Monitor and replenish office supplies, manage inventory and place purchase orders.
• Prepare attendance and leave reports for HR processing.
• Support business development by drafting contracts, licensing agreements and memoranda for facility rentals.
• Liaise with concessionaires, suppliers, school units and other university offices to facilitate rentals and events.
• Process billing statements, monitor collections and assist with payment of legal fees related to trademark usage.

Required profile

• Strong organizational and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and commitment to data privacy.
• Experience in office administration or similar support roles.

Required skills

What we offer

• Opportunity to work in a dynamic university environment.
• Exposure to both administrative and business development functions.