Senior Office Specialist – Philippines

About the role

We are seeking a detail‑oriented Senior Office Specialist to oversee end‑to‑end office administration for our Philippine team. The role ensures smooth daily operations, manages assets and fleet, coordinates vendors, and supports EHS compliance while providing reliable administrative assistance to internal and external stakeholders.

Key responsibilities

• Manage office supplies, pantry inventory, conduct inspections, implement 5S workplace management, and support events, team‑building activities and visitor reception.
• Inspect fire‑fighting and first‑aid facilities, identify safety hazards, and assist with on‑site safety drills and training.
• Handle onboarding and off‑boarding procedures, including workstation setup, access management, asset checks and account deactivation.
• Maintain administrative service platform data, resolve employee platform inquiries, and assist with basic IT equipment and network issues.
• Schedule daily vehicle usage, oversee registration, insurance, inspections, maintenance, vendor liaison, traffic fines, and fuel/parking permits.
• Process invoices, maintain payment ledgers, assist with monthly expense sorting, and conduct asset registration, labeling and regular stocktakes.
• Liaise with local service vendors, reconcile invoices, and follow up on service quality issues.

Required profile

• Bachelor’s degree in Business, Administration or related field with 1–3 years of office administration experience; MNC experience preferred.
• Strong execution, attention to detail, good English communication, and ability to coordinate across parties.
• Valid local driving licence and familiarity with Philippine vehicle procedures are a plus.