Office Manager

About the role

We are seeking an Office Manager to run Moongig’s Makati office at Century Diamond Tower. This hands‑on role covers supplier management, invoice processing, facilities coordination and administrative support for Finance, HR and the founders.

Key responsibilities

• Source, negotiate and manage office suppliers and service providers, keep a supplier list with rates and renewal dates, and run quote comparisons for larger purchases.
• Maintain office, pantry and IT supplies, keep the asset register up‑to‑date and manage petty cash disbursement and liquidation.
• Receive, verify and log supplier invoices, match them to purchase orders or delivery receipts, issue client invoices and official receipts, and keep BIR‑compliant records.
• Act as primary contact with Century Diamond Tower building administration for dues, access cards, parking, work orders and maintenance, and coordinate repairs, air‑con servicing and cleaning.
• Support HR on onboarding and off‑boarding logistics, attendance records, statutory paperwork and coordinate travel, accommodation and visitor arrangements.

Required profile

• Bachelor’s degree in Office Administration, Business Administration or related field (or equivalent experience).
• 3‑5 years of experience in office management, administration or procurement.
• Working knowledge of BIR invoicing, receipt requirements and LGU permit renewals.
• Proven experience managing suppliers and negotiating rates.
• Comfortable collaborating with Finance and HR and handling confidential information.

Required skills

• Strong Excel or Google Sheets proficiency.
• Google Workspace competence.
• Experience using AI tools such as Claude Cowork to automate recurring tasks.