Office Administration & Executive Support Supervisor

About the role

The Office Administration & Executive Support Supervisor ensures the smooth operation, safety and presentation of MSC’s Manila office. This role oversees facilities, reception, executive support to the Managing Director and coordinates travel, events and fleet administration.

Key responsibilities

• Manage daily facilities upkeep, preventive maintenance, vendor contracts and compliance with health and safety regulations.
• Lead reception services, visitor registration, access control, telephone handling and meeting‑room coordination.
• Provide executive support including action tracking, report consolidation, briefing material preparation and appointment scheduling.
• Coordinate travel arrangements, hotel bookings, itineraries and logistics for staff and visiting executives.
• Oversee driver schedules, vehicle assignments, maintenance, fuel and expense tracking.
• Supervise a team of two maintenance staff and ensure adequate office supplies and hospitality items.

Required profile

• Bachelor’s degree in Business Administration, Management, Human Resources or related field.
• 3‑5 years of experience in office administration, facilities management or executive support, preferably with supervisory duties.
• Proven ability to manage multiple projects, vendors and stakeholder relationships.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook
• Event/facility management tools