Executive Assistant

About the role

ClickUp is looking for a highly organized and proactive Executive Assistant to support the Global Vice Presidents within the PLGTM organization. You will operate with a high degree of autonomy, managing complex calendars, travel, communications, and events in a fast‑paced environment.

Key responsibilities

• Assess incoming requests, set priorities, make day‑to‑day decisions, and escalate only when necessary.
• Manage complex calendar and meeting logistics, including scheduling, agenda preparation, logistics coordination, and note‑taking.
• Coordinate domestic and international travel, handling accommodations, itineraries, and any changes that arise.
• Plan and execute internal meetings, team offsites, and other events, collaborating with stakeholders to ensure smooth delivery.
• Handle executive communications by managing correspondence, emails, and requests while surfacing critical issues.
• Prepare, edit, and organize documents, reports, and presentation materials for meetings and company initiatives.
• Collaborate with other administrative professionals and cross‑functional teams to align processes and provide seamless support.
• Maintain discretion and confidentiality when handling sensitive information.

Required profile

• 5+ years of experience as an Executive Assistant supporting multiple executives simultaneously.
• Proven ability to work with limited direction and strong judgment on when to escalate.
• Excellent organizational, time‑management, and prioritization skills.
• Strong written and verbal communication abilities.
• Proficiency in Google Apps (Calendar, Docs, Sheets); bonus if proficient in ClickUp.
• Demonstrated experience managing complex calendars and executive travel logistics.
• Proactive problem‑solver with a high degree of autonomy.

Required skills

• Google Calendar
• Google Docs
• Google Sheets
• ClickUp (bonus)