Admin Assistant (Receptionist)

About the role

We are looking for a proactive Admin Assistant to manage our front‑desk operations and provide first‑level administrative support across multiple departments. The role combines reception duties with facilities coordination, ensuring smooth daily operations and a welcoming environment for visitors and staff.

Key responsibilities

• Serve as the primary point of contact at the front desk, handling inquiries and directing them to the appropriate department.
• Manage incoming emails, phone calls, and other communications, routing them efficiently.
• Oversee meeting‑room reservations, maintain accurate usage records, and coordinate required equipment.
• Process gate‑pass, work‑permit, and access‑card requests in line with building policies.
• Issue and maintain company IDs, handle parking requests, and keep related documentation up to date.
• Support Facilities Operations and Engineering teams by addressing facilities‑related issues and providing help‑desk assistance.

Required profile

• Professional demeanor when interacting with stakeholders and guests.
• Ability to resolve conflicts and handle complaints calmly.
• Basic record‑keeping and document‑management skills.
• Self‑motivated yet comfortable working as part of a team.

Required skills

• Proficient computer skills (e.g., MS Office, email platforms).

What we offer

• Opportunity to work in a dynamic, multi‑department environment.
• Exposure to facilities management and front‑desk operations.