Supply Chain Administrative Assistant

About the role

We are looking for a Supply Chain Administrative Assistant to provide essential administrative support to our Supply Chain team. You will help keep documentation, processes, and communications running smoothly in a fast‑paced environment.

Key responsibilities

• Prepare, organize, and maintain supply chain documents, reports, and records.
• Assist in processing purchase orders, delivery receipts, invoices, and other procurement‑related paperwork.
• Monitor inventory reports and help maintain accurate stock records.
• Coordinate with suppliers, warehouse staff, and internal departments regarding order status, deliveries, and documentation.
• Track purchase requests and ensure timely processing of procurement activities.
• Schedule deliveries, monitor shipment timelines, and support inventory counts and stock audits.
• Maintain and update supplier databases, product information, and pricing records.
• Generate regular reports on inventory, procurement, and supply chain performance.
• Ensure proper filing and documentation in compliance with company policies.
• Respond to internal inquiries related to procurement, inventory, and supply chain transactions.
• Coordinate with Finance on invoice processing and payment documentation.
• Perform other related tasks assigned by management.

Required profile

• Strong attention to detail and excellent organizational skills.
• Effective communication abilities for interacting with suppliers and internal teams.
• Ability to manage multiple administrative tasks simultaneously.
• Basic understanding of procurement and inventory processes.

Required skills