Senior Executive Assistant

About the role

We are looking for a Senior Executive Assistant to provide high‑level administrative and operational support to founders or senior executives in a fast‑growing organization. The role involves managing complex workflows, coordinating strategic projects, and ensuring seamless executive operations across multiple departments.

Key responsibilities

• Executive Operations: manage complex, cross‑departmental scheduling and prioritize executive commitments.
• Project Coordination: track strategic project progress, follow up on deliverables, and organize leadership meetings and off‑sites.
• Executive Communication: draft communications and presentations, manage stakeholder correspondence, and liaise with senior leaders and partners.
• Process & Workflow Management: improve executive workflows, implement productivity systems, and maintain dashboards or reports.
• Team Coordination: oversee junior assistants (if applicable) and coordinate cross‑department meetings.
• Travel & Logistics: arrange flights, hotels, transportation, and prepare detailed itineraries.
• Administrative Support: prepare documents, handle expense reports, and manage basic file organization.

Required profile

• 2‑3 years experience as an Executive Assistant plus at least 2 years in a senior executive support role.
• Proven ability to support founders, executives, or senior leadership in a dynamic environment.
• Intermediate to advanced proficiency with at least one tool from each core category (Collaboration, Communication, Scheduling, Design, AI Productivity).

Required skills

• Google Workspace or Microsoft 365
• Slack, Zoom, Google Meet, or Loom
• Calendly, Doodle, or Acuity Scheduling
• Canva (or similar design tool)
• ChatGPT or Gemini